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PCVITA software to backup IMAP emails on Mac
IMAP Backup Tool for Mac
PCVITA IMAP Backup Tool for Mac saves emails from Gmail, Yahoo, AOL, Outlook, Hotmail, iCloud and other IMAP accounts to your Mac. IMAP backup software exports to 8 file formats, keeps the folder hierarchy and filters by date. Incremental backup downloads only newly arrived emails. Delete After Download frees space on the server. Free demo backs up 100 emails from a domain.
- Input
- IMAP accounts on Gmail, Yahoo, AOL, Outlook, Hotmail or iCloud
- Output
- PST, PDF, MBOX, HTML, EML, EMLX, MSG or TXT
- Filters
- Date filter and folder selection
- Updates
- Incremental backup and Delete After Download
Folder hierarchy stays the same after the backup. Several accounts join one job. See all features. For moving mail between IMAP servers instead, open the IMAP Migration Tool.
How IMAP Backup Software Saves Your Mailbox on Mac
Your IMAP mailbox goes in on one side. A local backup in the format you select comes out on the other, with the folder structure kept.
IMAP Mailboxes
Gmail, Yahoo, AOL and more
- Login with an app password
- Several accounts in one job
- Server space that keeps filling up
PCVITA IMAP Backup Tool
Works on your Mac
- Folder tick and date filter
- Delta Backup for new emails
- Delete After Download option
Local Backup Files
Eight formats, from PST to TXT
- Same folder hierarchy as the server
- Own sub folder and report for every account
- Large PST files split into smaller parts
- 1Log inSelect the host, then type your credentials.
- 2SelectKeep the folders you need and choose the export format.
- 3SavePress Start Backup and open the report when the job ends.
Backup IMAP Emails on Mac in 6 Steps
Six screens from the first launch to the finished backup. Select a step to see its screen. Every screen has a longer walkthrough in the Software Guide.
Step 1. Launch the App and Press Continue
Open Finder, go to Applications and start PCVITA IMAP Backup Tool for Mac. Read the instructions on the launch screen and press Continue. The Key icon on the home screen activates the full edition.
Step 2. Select the Host and Log In
Scroll the host list and select your host. Enter the email address and the app password in that order and press Login. A correct login lists the address under User Backup List. You can remove an address from that list.
Step 3. Add More Accounts and Press Next
Repeat the login for every mailbox you want to backup. PCVITA IMAP Backup Tool takes accounts from the same host or from different hosts and blocks a duplicate address. Press Next to open the backup screen.
Step 4. Choose Folders and the Format
The backup screen lists your added accounts on the left. Expand an account to see its folder tree. Every folder is pre selected. Click the blue tick to exclude a folder. Select the export format from the list. PST is the default option.
Step 5. Set Format Options and Start Backup
Open Advance Settings for the format. PST offers a Split Option that cuts the file into smaller parts and a date filter. Select Delete After Download only if you want emails removed from the server after a successful backup. Press Change to select the destination, then press Start Backup. The full edition shows a licence quota alert, so press Continue.
Step 6. Watch the Progress and Open the Report
The progress screen shows the total mail count, fail count, status, current sub folder and destination path. Press Pause to hold the job or Stop to end it after a Yes confirmation. After the completion notification, press View Report. Every account has its own sub folder there with Exported Items and an Export Report.
Free demo, no licence needed for your first 100 emails.
IMAP Email Backup Features
What PCVITA IMAP Backup Tool for Mac does with your mailboxes, grouped by task.
Backup IMAP Accounts From Any Host
Log in with an email address and an app password. Several accounts load into one job.
Select Any IMAP Host
Open the host list and select the provider of the mailbox. Accounts on iCloud, Hotmail, Outlook, AOL, Yahoo and Gmail work.
Log In With an App Password
Type the host, your address and the app password. PCVITA does not store your account credentials.
Add Multiple Accounts Together
Accounts on one host or on several hosts share a User Backup List. A duplicate address is blocked.
Remove an Account From the List
Remove a wrong address from User Backup List before you press Next.
Export IMAP Emails to 8 File Formats
Save mailbox data in eight formats. Format settings stay in your hands.
PST With a Split Option
Create one PST file for all emails or split a large PST into smaller parts after the backup to avoid corruption.
PDF Page Layout
Set the margin, portrait or landscape orientation and A4, A3 or Letter page size.
Bates Number and Date Stamp
Add a Bates number with a start number, an increment and a position. Add a date stamp in the format and position you select.
Naming Convention
Build file names from patterns like Subject+Date or From+Subject+Date with a +, _ or - separator. Autoincrement numbers the files instead.
Attachment Options for PDF
Keep attachments on a pin, append them to the email as PDF or save the originals in a folder.
Backup Only the Emails You Need
Folder selection and a date range cut the job down to the emails that matter.
Exclude Folders With One Click
Every folder is pre selected. Click the blue tick to leave a folder out.
Date Filter for Selective Backup
Set a date range in Advance Settings and download only the emails from that period.
Preserve Folder Hierarchy
Folder structure and data integrity stay the same as on the server, even after a bulk download.
Delete After Download
Remove emails from the server once the backup succeeds to regain mailbox space.
Incremental Backup
Save only newly arrived emails in later jobs with Delta Backup.
Control the Job and Track Every Account
Pause a backup, read the reports and repeat only what failed.
Live Progress Counters
Total mail count, fail count, status, current sub folder and destination path show during the backup.
Pause, Resume and Stop
Pause a backup, resume it or stop it after a Yes or No confirmation.
Backup History Actions
Set an action for every account in the history table. Retry Failed, Full Backup, Delta Backup and Skip Backup are on the list.
CSV Item Report
A CSV report named ConversionReport lists every source account with its sub folder path and item count.
Results Folder for Every Account
View Report opens the destination, where every account has a sub folder with Exported Items and Export Report.
See these options on your own mailbox. Free demo covers your first 100 emails.
Why Apple Mail Export Falls Short for IMAP Backup
Four points from Apple and Google help pages and what PCVITA IMAP backup software does about them.
- 1
Mbox Is the Only Export Format
Apple documents Export Mailbox in Mail as an mbox export that saves .mbox packages. PCVITA IMAP Backup Tool for Mac exports the same emails to 8 formats, from PST and PDF to EML and MSG.
- 2
Every Repeat Export Creates a New File
Apple states that Mail never overwrites an existing .mbox file and writes a new one instead. Delta Backup in PCVITA saves only the newly arrived emails after your first job.
- 3
Gmail Logins Use an App Password
Google describes an app password as a 16 digit passcode that gives an app permission to access a Google Account. It needs 2-Step Verification. PCVITA login screen takes the host, the email address and that password.
- 4
App Passwords End When You Change Your Password
Google revokes your app passwords when you change your Google Account password. Generate a new app password and enter it on the PCVITA login screen before your next backup.
Prepare Before You Backup Your IMAP Account
Six checks before the first job. Tick them off, then open the tool.
- Check your Mac. Mac OS X 10.8 or later with 100 MB free disk space works. 4 GB RAM and a 2.4 GHz processor are recommended.
- Collect your login details. Keep the IMAP host, your address and an app password ready. Google asks for 2-Step Verification before it creates an app password.
- Make space for the backup. Select a destination folder on a drive with enough free space for the mailbox.
- Leave Delete After Download unselected for the first job. Open the backup, check every folder and use the option afterwards.
- Choose the export format first. Eight options sit in the list.
- Test the free demo before you buy. Download the IMAP Backup Tool for Mac demo and test 100 emails.
System lines match the Specifications table below. App password facts follow the Google page in the Sources.
IMAP Backup Software Pricing
Free demo first, then one licence for 5 users.
Demo Edition
Free
Test the backup on 100 emails
- Backup limit100 emails a domain
- HostsAll IMAP hosts
- LicenceNot needed
Version 5.0, 54.3 MB, Mac
Full Edition
$25 5 users
Backup IMAP mailboxes without the 100 email cap
- Backup limitNo 100 email cap
- Users5
- DeliveryElectronic, after payment
30 Days Money Back*, Safe & Secure checkout
Included in the full edition Every option below works without the 100 email cap
- Secure Backup of IMAP Servers
- Folder Structure Kept
- Date Filter for Selective Backup
- Incremental Backup With Delta Backup
- Delete After Download
- 8 Export Formats
- PST Split Option
- Works on Your Mac
IMAP Backup Tool Specifications
Version, Mac needs and backup options in one place.
| Version | 5.0 |
|---|---|
| File size | 54.3 MB |
| Mac versions | Mac OS X 10.8 and above, including Mac OS X 11.0 (Big Sur) and above |
| Hardware | 100 MB free hard disk space, 4 GB RAM recommended, 2.4 GHz processor recommended |
| Free demo limit | 100 emails from a domain |
| Licence | 5 users, $25 |
| Delivery | Electronic delivery after payment |
| Sources | IMAP accounts on any host in the IMAP Host options |
|---|---|
| Login | IMAP host, email address and app password |
| Output formats | PST, PDF, MBOX, HTML, EML, EMLX, MSG and TXT |
| Filters | Folder selection and date filter |
| Update modes | Delta Backup, Full Backup and Retry Failed in the Backup History table |
| Server cleanup | Delete After Download clears emails from the server once a backup succeeds |
| PST options | Single PST file for all emails or a split into smaller parts |
| Reports | Live progress counters, Backup History table and a CSV item report |
IMAP Backup Tool vs Apple Mail Export Mailbox
Apple’s own export next to PCVITA tool, so you can decide which route fits your mailbox.
| Point | Mail Export Mailbox (Apple) | PCVITA Tool |
|---|---|---|
| Output format | mbox format, saved as .mbox packages | 8 formats, from PST and PDF to EML and TXT |
| Mailbox choice | You select one or more mailboxes in Mail | Account list with a folder tree and a blue tick to exclude folders |
| Date range | Not listed on the Apple page | Date filter in Advance Settings |
| Repeat exports | A new .mbox file per export, the old file stays | Delta Backup saves only newly arrived items |
| Server cleanup | Not listed on the Apple page | Delete After Download clears server mail |
| Price | Part of Mail | Free demo, full edition at $25 |
Mail export facts come from Import or export mailboxes in Mail on Mac (Apple Support). App password facts come from Sign in with app passwords (Google Account Help). Tool facts come from the Specifications and Features sections above.
App Password Check Before You Log In
- Google describes an app password as a 16 digit passcode that gives an app permission to access a Google Account.
- App passwords work only on accounts with 2-Step Verification turned on.
- Some accounts do not show the option, including work or school accounts and accounts under Advanced Protection.
- Changing your Google Account password revokes every app password, so create a new one afterwards.
- Gmail keeps IMAP access always on for personal Google Accounts.
- Gmail settings let you cap IMAP at 10,000 emails or fewer per folder. Check that cap when a folder shows fewer emails than you expect.
Open the Software Guide to see the host and login screens.
Sources for IMAP Backup Facts Apple and Google pages behind the points on this page
- Apple SupportImport or export mailboxes in Mail on Mac
- Google Account HelpSign in with app passwords
- Gmail HelpAdd Gmail to another email client
IMAP Backup Tool for Mac FAQs
Answers to the questions users ask before and during an IMAP backup, grouped by topic.
Working and options How the tool behaves during a backup
How does the IMAP Backup Tool for Mac work?
Six steps backup an IMAP account.
- Step 1. Open PCVITA IMAP Backup Tool from Applications and press Continue.
- Step 2. Select the IMAP host, enter your credentials and press Login.
- Step 3. Add more accounts if you need them and press Next.
- Step 4. Exclude folders you skip and select the export format.
- Step 5. Set the format options, select the destination and press Start Backup.
- Step 6. Follow the progress screen and press View Report at the end.
Can I backup several IMAP accounts in one job?
Yes. PCVITA IMAP Backup Tool mixes accounts from one host or several hosts in a single User Backup List. Latest version blocks a duplicate address, so one account never joins the list twice.
Which details do I need to log in?
Host, email address and app password. Select your host from the list, enter the address and the app password in that order and press Login. PCVITA does not store your account credentials.
Does the backup keep my folder structure?
Yes. PCVITA IMAP backup software keeps the folder hierarchy and the data integrity the same as on the server. Your emails stay unmodified after a bulk download.
Can I backup only the new emails after the first job?
Yes. Open the Backup History table and set the account action to Delta Backup. PCVITA then saves only the newly arrived items. Full Backup repeats everything and Retry Failed saves the items left out the first time.
Can I leave out folders or limit the backup by date?
Yes. Every folder is pre selected on the backup screen. Click the blue tick to exclude a folder. Date filter settings in Advance Settings download only the emails from the period you set.
What does Delete After Download do?
It removes emails from the server after a successful backup. Mailbox space comes back once the job finishes. Open your backup and check the folders before you select this option.
Can I pause or stop a backup in progress?
Yes. Press Pause on the progress screen and the status shows Resuming when you continue. Stop asks for a Yes or No confirmation before it ends the job.
Demo and price What the demo covers and what a licence costs
What does the free demo of the IMAP Backup Tool do?
It backs up 100 emails from a domain. Download PCVITA IMAP Backup Tool for Mac, log in and test the backup on your own mailbox. Some advanced features stay disabled until you activate the full edition.
What does the full edition of the tool cost?
$25 for 5 users. Full edition removes the 100 email limit and comes with a 30 day money back guarantee. Electronic delivery brings the licence after payment.
How do I activate the full edition?
Use the Key icon on the home screen. Paste the activation key, press Activate and wait for the success popup. Activation Status then shows a green Activated text.
Compatibility and formats Mac versions, IMAP hosts and export formats
Which Mac versions does the tool support?
Mac OS X 10.8 and above, including Mac OS X 11.0 (Big Sur) and above. PCVITA IMAP Backup Tool needs 100 MB free disk space. 4 GB RAM and a 2.4 GHz processor are recommended.
Which IMAP hosts can I backup?
Any host in the IMAP Host options. Gmail, Yahoo, AOL, Hotmail, Outlook and iCloud accounts work. Open the Mac Gmail Backup Tool when you want a tool built for Gmail alone.
Which file formats does the tool export to?
Eight formats. PCVITA saves PST, PDF, MBOX, HTML, EML, EMLX, MSG and TXT. Select one before you press Start Backup. Convert saved MBOX files later with the MBOX Converter.
Can I set the PDF page size and add Bates numbers?
Yes. PDF Advance Settings cover margin, portrait or landscape orientation and A4, A3 or Letter page size. Bates Number adds a start number, an increment and a position. Date Stamp and Naming Convention settings sit there too.
Question not answered here? Ask on Live Chat or write to us from the Contact Us page.
IMAP Backup Tool for Mac Reviews
Ratings collected on pcvita.com and what customers wrote after their IMAP backup.
The Mac IMAP Backup Tool was suggested to me by a friend since I had been having trouble finding a suitable solution. The tool allows to create a backup in the desired file format and save it on the local storage device securely. I could export selective emails from my IMAP mailboxes with the help of the categories I could choose and the Date-Filter. A big thanks to the creators for this flawless tool.
With the help of the IMAP Backup Tool for Mac, I could complete the backup procedure for IMAP emails of all my mailboxes without having to do much. The software helped me with completing this task in a few minutes without any data loss, corruption, or modifications. I would suggest all the fellow users to utilize this software for the best results!
GearDownload: 100% clean badge, no spyware, adware or viruses found in PCVITA software.
DownloadAtoZ: 5 star award badge for PCVITA software. See every badge on the PCVITA awards page.
Key Takeaways on IMAP Email Backup
The short version of this page.
- Hosts and accounts. PCVITA IMAP Backup Tool for Mac logs in with your address plus an app password and takes several accounts in one job.
- Formats. Eight export formats range from PST to TXT. The folder hierarchy is preserved on disk.
- Selective backup. Folder selection and a date filter cut the job down. Delta Backup saves only new emails later.
- Server space. Delete After Download clears server space when the backup succeeds.
- Demo and price. Free demo caps the backup at 100 emails a domain. Full edition costs $25 and covers 5 users.
Test the IMAP Backup Tool on Your Own Mailbox
Download the free demo, log in with your app password and test a 100 email backup before you buy the full edition.
Safe & Secure · 30 Days Money Back*