Export Yahoo Mail to Outlook – Step-by-Step Transfer Guide
Email migration can seem like a daunting task, but moving your email from Yahoo Mail to Outlook shouldn’t feel like a technical puzzle. If you’re a pro consolidating email accounts, a student archiving important communications, or just looking for a more integrated email experience, this guide is for you. From manual transfers to automated solutions, we’ll teach you exactly how to efficiently export Yahoo mail to Outlook so no important email gets overlooked in the process.
Yahoo Mail is a renowned webmail email solution for accessing emails and seamlessly sharing/receiving email data. Unfortunately, the Yahoo platform has witnessed two of the largest discovered data breaches in history (source:wiki). Since then, professionals have become more and more willing to seek better email solutions to handle data.
Moreover, Outlook is considered the top-notch and popular email client that offers robust security and privacy features to secure emails. We should next see what methods are available.
Why Do Users Export Yahoo Mail to Outlook?
In this section, we will list some of the common reasons to transfer Yahoo Mail to Outlook:-
- Security:- As we have already mentioned after the data breach in Yahoo webmail, many professionals shifted their mailboxes to different email platforms. Exporting Yahoo emails in Outlook enables users to experience robust security and privacy services for securing data.
- Robust Integrated Features:- Compared to Yahoo Mail, Microsoft Outlook provides intuitive and smooth integration with other services. In addition, users can seamlessly opt for the Office suite, Skype, OneDrive, etc for better workflow.
- Archive Yahoo Emails:- Another reason to transfer Yahoo emails to Outlook includes the factor of archiving the Yahoo mailbox data. With this, users can easily backup the data and be free from the fear of data stealing or tampering.
Overall, these are the possible needs of users of Yahoo email to Outlook. Now, if you have a quest for a solution to export the data. Then, find the best go-to method in the below section.
Free Method to Transfer Yahoo Mail to Outlook
In this section, we will explain the manual solution for transferring the data of Yahoo email to an Outlook account. Microsoft Outlook application offers to include the mailbox of different mail servers. Using this function, users can export Yahoo Mail to Outlook email client.
Make sure to check the following prerequisites to avoid common pitfalls such as login errors or IMAP access issues.
1. Configuring Yahoo Mail for IMAP Access:
To configure Yahoo Mail manually in Outlook, you’ll have to enable IMAP in Yahoo settings. The steps are as follows:
- Access your Yahoo account with a web browser.
- Click on Settings -> More Settings -> Mailboxes.
- Select your Yahoo account under Mailbox list and be sure that IMAP option is enabled.
If two factor authentication (2FA) is enabled, make sure that your account uses an App Password instead of your regular password. Here’s how to generate an App Password to log in through Outlook:
- Then go to your Yahoo account settings and click on Account Security.
- Choose “Outlook” as application and select Generate App Password.
- This is the password that you’ll use during the manual setup process in Outlook.
Here are the steps to export Yahoo mail to Outlook manually:
- Open your Outlook account and move to select “File”.
- Click on “Info” and then, “Add Account”.
- In the popup dialog box, select “Manual Setup or Additional Server Types” > hit Next.
- From Choose Service, choose “POP or IMAP” and press Next.
- In the next slide, enter the required information such as user name, account type, etc.
- Now, insert the following details in the appropriate section:
- Incoming Mail Server (IMAP):
- Server: imap.mail.yahoo.com
- Port: 993
- Encryption: SSL/TLS
- Outgoing Mail Server (SMTP):
- Server: smtp.mail.yahoo.com
- Port: 465 or 587
- Encryption: SSL/TLS
- To continue the process, enter the login details of Yahoo.
- Go to More Settings… and then, the Outgoing Server section.
- With this, check out the “My outgoing server (SMTP) requires authentication”.
- Now, move to the Advanced section and click on OK.
- Lately, hit Finish to complete the manual process.
- Wait for the mailboxes to sync and then make sure the folder list shows all Yahoo folders.
- Verify settings: Send a sample email from the Yahoo account in Outlook to test if the incoming and outgoing servers are configured correctly.
This concludes the manual method to export Yahoo mail to Outlook. Do note that the Yahoo mail is now configured in Outlook, so the moment you delete your Yahoo emails/account, you will lose access to deleted stuff in Outlook as well. Now, let us take a look at the advantages and drawbacks of manual method.
Advantages:
- This is a cost free method. After all, it is a built-in Outlook functionality.
- It uses widely used platforms such as Yahoo Mail and Microsoft Outlook.
- Users can control every step and download Yahoo mail emails to computer with complete privacy.
Drawbacks:
- It is a time-consuming process. The setup itself takes hours for large mailboxes and requires multiple steps.
- There is a risk of errors. If one step is left out (server details, app password), the process fails.
- Manual method to export Yahoo mail to Outlook has no advanced filters. It cannot selectively export emails, instead it syncs all of the Yahoo data, perhaps even unnecessary emails.
- There’s a data loss risk. Incomplete data migration can occur when syncing on low internet bandwidth, or if there are interruptions during syncing.
- The manual method is complex for beginners. If you have no technical knowledge, it will be annoying to tamper with server settings and attempting to solve the error.
Automated Method to Export Yahoo Mail to Outlook PST
Try PCVITA Yahoo Backup Tool; one of the profound solutions to backup and export data in Outlook. Moreover, users can choose different file extensions to export mailbox items in popular file formats such as EML, PST, PDF, and more.
Another benefit of choosing this robust utility to export Yahoo Mail to Outlook includes maintaining the folder hierarchy and downloading the data from multiple Yahoo accounts. Moreover, this software supports Mac and Windows machines. Hence, users can easily export the Yahoo mail data with attachments and other mailbox items.
Free Download
(Windows) Free Download
(Mac) Purchase Now
(Options for Both)
Steps of Automated Utility to Export Yahoo Mail to Outlook Account
- Download and run the aforementioned tool on your system.
- Insert the login information and press the “Login” button.
- From the Select Email format, click on the PST file.
- Click on “Browse” to select the destination.
- Lastly, set advanced filters and hit the Start button.
This concludes the method to transfer Yahoo mail to Outlook using software. Like the manual solution, this method also has its own advantages and drawbacks.
Advantages:
- This method is quick and efficient. Professional software makes it easy to migrate and is designed to significantly reduce time and effort.
- You get selective export options. It allows users to filter and export only certain emails.
- The tool maintains folder hierarchy. It ensures the structure of Yahoo folders in migrated data.
- The software handles large mailboxes. The number of emails a user can migrate is unlimited, neither limited by size nor by the number of emails.
- Users can transfer Yahoo mail to Outlook PST on both Windows and Mac. They simply need to choose the appropriate tool from the provided variants.
- There are advanced features like Filters by date range, convert emails to multiple formats like Yahoo mail to MBOX, PST, PDF, etc.
Drawbacks:
- Although the software provides a free demo version, advanced features like unlimited conversion requires a user to purchase the software license.
Concluding Words
In summary, we have addressed the two solutions to export Yahoo Mail to Outlook. Each method is worthwhile as long as you are aware of your requirements.
Manual Method is for users with technical expertise, small mailboxes, and no budget for software. If you are comfortable troubleshooting and can live with slower processes, it’s a good choice.
Automated Method is for both speed, or just the convenience of the user, and accuracy. The ability to process large mailboxes is extremely useful. The selective conversion of emails from Yahoo to Outlook is another good option. Plus there is a lack of manual errors.
Answers to Common User Queries
Q: Can I manually transfer Yahoo Mail to Outlook if I don’t have technical expertise?
In the manual process you have to configure server settings and understand IMAP and SMTP. You can follow the instructions given in the article to successfully complete the manual process. Otherwise use an automated tool for a friendlier experience.
Q: If my internet connection drops during the process, what happens?
Losing internet connection interrupts the migration process. Outlook will automatically sync Yahoo emails after the internet is back, or you can restart Outlook to make it resync emails. The professional tool saves the backup history and can resume the transfer seamlessly.
Q: How do I make sure my emails and attachments are migrated together?
Both the manual and automated methods are able to migrate attachments.
Q: Can I trust third party tools for moving Yahoo to Outlook?
As long as you download the tool from the official/affiliate website like this one, there will be no problems.
Q: After exporting emails from Yahoo Mail to Outlook, can I still access my Yahoo Mail?
It’s true; migrating emails to Outlook doesn’t remove them from your Yahoo account (unless you remove them yourself). You can still use Yahoo Mail as normal.
Q: Can I move multiple Yahoo accounts to Outlook at once?
No, you can transfer only one account data at a time using both methods.