How to Remove Encryption in Outlook Emails | Top-Notch Method
Summary – This article will walk you through the easy process on how to remove encryption in Outlook emails. The instructions are applicable to Microsoft Outlook 2019, 2016, 2013, 2010, and earlier versions.
Basically, encryption is the technique of converting text data or any other format into an encoded form that is impossible to read using an encryption key. To read the encrypted data, it must be decrypted (decoded) using the appropriate decryption key. Data encryption’s functionality is to ensure data security, particularly for data transferred via a network.
Now, we know that Outlook is one of the most used email clients and many users use this email application to share some confidential data. Hence many of them want the encryption in it as well.
Moreover of we talk about the encryption in Outlook email messages then it is refers to the process of converting plain text into ciphertext. This encrypted communication is only available to the person who possesses a private key, which must be matched with the public key.
Encrypting and decrypting emails in Outlook may appear to be a difficult process, but it is actually fairly simple and straightforward.
We’ll go through how to encrypt Outlook email, how to send encrypted email from Outlook, and how to remove encryption in Outlook emails in this part.
Methods for Remove Encryption in Outlook Email
Method 1: Remove Outlook Email Encryption Manually
Method 2: Using Software to Decrypt Encrypted Emails in Outlook
Now, before further ado lets start with free solution!
Method 1: – Remove Encryption Manually
Besically, this manual technique is divided into numerous phases. You must follow all of the stages and complete the guide as outlined in the sections below:
Step 1: Obtain a Digital ID/Digital Certificate for Outlook Email Encryption.
In order to protect or encrypt Outlook email, we must first obtain a digital ID, also known as a digital certificate.
Digital ID assists in the verification of identification and the security of messages (by encrypting Outlook emails). We may obtain the Digital ID from a safe source that Microsoft recommends. These are the sources: COMODO, GlobalSign, and IdenTrust. COMODO offers a free Email Certificate (S/MIME) for Outlook emails.
That Digital ID is supplied in the form of an executable installer that will add a certification to your machine automatically. After you install Digital ID, it will be available in Outlook and other Office programmes.
Step 2: Set up Digital ID in Outlook 2010, 2013, 2016, and 2019.
To set up a digital certificate or Digital ID in Outlook 2010, 2013, 2016, follow the instructions below.
After receiving the Digital ID from the certifying body, we must configure the Digital ID in Outlook.
To specify a digital ID in Outlook, follow the procedures shown below.
1. Navigate to the File tab, then to Option, and finally to Trust Center.
2. Now, select the Trust Center Setting option.
3. Click the Email Security tab, then click Setting under Encrypted e-mail.
4. Click New in the Security Setting Preferences section.
5. Enter a name in Security Setting Name.
6. Select S/MIME from the Cryptography Format dropdown.
7. Click the Choose button in Signing certificate and pick a certificate that is valid for digital signing.
8. To see whether the certificate is valid for digital singing, click View Certificate Properties.
9. Then, with the signed message checked, choose Send these certificates.
Step 3- Encrypt Outlook Email Messages
This section will explain How to Encrypt a Single Outlook Email. Also, how do you encrypt all Outlook emails? To encrypt Outlook email, follow the procedures outlined below —
1 – Encrypt Only One Outlook Email at Once
1. Navigate to the Options tab, then to More Options, and then to the dialogue box launcher.
2. Now, click the Security Setting button in the properties box now.
3. Check the Encrypt message contents and attachments box under Security Properties, then click OK. (This option encrypts messages and attachments.)
4. Create and send a message.
2 – Remove Outlook Encryption from All Emails
We may encrypt all incoming Outlook emails using this technique, but keep in mind that all receivers must have the same Digital ID to access the contents in these encrypted communications.
To encrypt all outgoing emails by default, follow the procedures outlined below —
1. Navigate to the File menu. Select Options, then Trust Center, and finally Trust Center Setting.
2. Select the Encrypt contents and attachments for outgoing messages check box on the Email Security tab, under Encrypted email.
3. Then, press the OK button. Click the Setting button to change the encryption settings.
To secure the information in email data, the Outlook email client offers email / email encryption. To encrypt email, we require a Digital ID and must share a Certificate with our contacts in order for them to open and read encrypted emails. We must provide a certificate or provide a public key; without a public key, receivers will be unable to decode the communication.
In the preceding section, you will find all of the information you need regarding Outlook email encryption and how to encrypt Outlook email/emails.
Now we’ll show you how to remove encryption in Outlook emails. You may decrypt and read Outlook messages using this method.
Remove Encryption in Outlook Emails Using Automated Tool
To decrypt Outlook emails, we recommend using the PST Repair Tool, which eliminates corruption from the PST file and also allows you to decrypt Outlook communications. It not only eliminates Outlook email encryption, but it can also recover lost data and export data to numerous file formats and Office 365, among other things. It will decode Outlook’s S/MIME and OpenPGP encryption.
This also offers the features recover permanently deleted email from Outlook without the lose of data intigrity
Now, to decrypt Outlook messages do the following steps:
1. Select the ‘Remove Encryption’ option from the application UI. It launches a new window titled ‘Add Encryption Details.
2. Choose Single or Multiple Keys in the new Windows, depending on your email decryption requirements.
3. Then, depending on the encryption type that you have digitally signed for your Outlook email account, select either SMIME or OpenPGP.
4. Navigate to and add the Certificate or Private Key that corresponds to the encryption method you’ve chosen. Also, provide the Password that was used during the digital signing.
5. To finish the process of removing encryption from an Outlook communication, click Done.
Conclusion
Microsoft Outlook is a popular email client that offers a variety of features to its users. Email security is one of the most important considerations when selecting an email application. This blog emphasizes the importance of email encryption, as well as its techniques and other aspects on how to remove encryption in Outlook emails.