Mac

Save Outlook Email as PDF on Mac with Attachments Easily

Having Outlook emails in PDF format is an advantage. It is quite easy to save single, selected, bulk, or complete mailbox emails into PDF file format. This post will guide you all the steps to save Outlook email as PDF on Mac and Windows. Let us understand the steps for both OS users in the upcoming guide.

Table of Contents:

1. Why Export Outlook Emails to PDF Format?
2. Manual Method to Save Outlook Email as PDF on Mac
3. Export Outlook Email to PDF on Mac Using Professional Software
4. Quick Steps to Save Outlook Email as PDF on Mac
5. Guide for Windows OS Users
6. Conclusion

Why Export Outlook Emails to PDF Format?

There are several advantages of having emails in PDF format. Some of them are listed here:

1. PDF files are platform independent and can be opened in various environments.
2. It makes data sharing easy and ensures no change in metadata and file header.
3. The users can secure their PDF files by protecting the user and owner-level passwords.
4. The security settings of PDF files do not remain constant so users can permit the users to edit, print, etc.
5. Easy to share in organization and outside the organization.
6. PDF files are preferred to present emails as evidence in court.

Now let us move to the solution part!

Manual Method to Save Outlook Email as PDF on Mac 

There are many manual solutions that are available to users that they can use to export Outlook email to PDF on Mac. But, there is a high risk of data loss while performing these manual tricks. Also, it is quite technical, which makes it difficult for non-technical users to follow them. Still, we have mentioned steps below you can follow them and save Outlook email as PDF on Mac.

1. Open Outlook, and select the email which you want to save as a PDF.
   
   
2. Now, right-click on that email and then select the Print option
   
   
3. Choose PDF option and then click on Save as PDF. This will save Outlook emails as PDF in your Mac.
   
   
4. Provide the destination location to save the PDF emails.
   
   
5. In the end, the user can traverse to the location where they have saved the PDF file.
   

The above-mentioned process is appropriate for exporting a few Outlook emails to PDF only, as it takes one-by-one processing of emails. But if in case, you want to save multiple Outlook email as PDF on Mac at a large scale, then it is recommended to use the automatic software solution recommended in the next section as this will not be possible with the help of manual method. Moreover, manual methods are not 100% safe as there are chances of data loss and data corruption.

Export Outlook Email to PDF on Mac Using Professional Software

If users are looking to save Outlook email to PDF in batch without any data alteration & corruption, then you must try Mac OLM Converter. This software can bulk export Mac Outlook emails to a different file format like PDF, PST, MBOX, EML, HTML, etc.

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It supports bulk OLM file conversion without resulting in any kind of loss of data. Along with emails the tool also converts OLM contacts to vCard, calendars, tasks, notes into PDF format. While exporting Outlook emails into PDF format, the utility provides various advanced options to set PDF file margin, page layout, page size, bates number, and date stamp. It supports the Outlook OLM files of versions 2019, 2016 & 2011.

Quick Steps to Save Outlook Email as PDF on Mac

Traverse the short working on how to export Outlook email to PDF on Mac is discussed. Find out the steps:

1. Click the Add File button to add the Mac Outlook OLM file.
2. After that, select the PDF radio button, the user can select the Maintain Folder Hierarchy option also.
3. After clicking on the Advance setting button, the user can choose the settings according to his/her requirement. Click the Save button.
4. After selecting the destination location, click on the Export button.
5. A message will appear showing the export process completed successfully.

Impressive Features of the Expert Recommended Solution 

The expert recommended professional software has a lot of impressive features that make it an ideal choice for users to save Outlook email as PDF on Mac, let us have a look at a few of them. 

• The tool allows users to easily export their Outlook emails into multiple file and document formats such as PDF, PST, EML, MBOX, MSG, HTML, VCF, etc. 
• It supports OLM files of different Outlook versions and allows users to save or export bulk emails with the help of its Add Folder option. 
• Users get to export selected data from their Outlook account while maintaining its file header, folder header, and folder hierarchy throughout the process. 

Guide for Windows OS Users

Windows OS users can also opt either inbuilt Print option in Microsoft Outlook or third party software to export emails with all associated attributes from Outlook to PDF format. Both the solutions are explained below:

Export Outlook Emails to PDF Using Inbuilt Print Option

Microsoft Outlook provides an option to directly print emails or save in PDF format with basic customization. To use this function you need an Outlook with configured profile. Follow the steps:

• Launch Microsoft Outlook and select either single email or multiple using Ctrl Key.
• Hit File from Outlook header menu and hit Print.
• Explore the Printer Drop Down and Select Microsoft Print to PDF Option.
• Click Preview to view all selected emails.
• Hit Print and browse Path to save Outlook emails as PDF file.

If you want to export Outlook email to PDF in an easy and secure way then you can rely on Advanced PST to PDF converter. The software is compatible with latest Windows 11 and all below version. Free demo version of this software is also available to test the working and all advanced options. It is recommended to use free demo version and check capability by export 25 emails/folder from Outlook to PDF format.

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Conclusion

Here in the above article, we have discussed how to save Outlook email as PDF on Mac providing both manual and automatic solutions. The users can opt for any of the suggested solutions at their convenience. If a user wants to opt third-party tool, then they can test it by downloading the free or the trial edition of the software which is suggested above. After getting satisfied with the utility, they can further proceed with the purchasing of the software so that they can easily convert multiple Outlook emails to PDF with attachments.