How to Save Google Docs to Desktop – Comprehensive Guide
Here, you will get the solution on how to save Google docs to desktop computer. Find the method to download files from Google docs and access them offline on your system without problems. You can save the files for individual Gmail accounts as well as for multiple G Suite users at once. So, let’s get started!
4 Methods to Save Google Docs to Desktop
Before reading the methods, you need to figure out how many accounts you need to download the docs from. Also, you need to know how many Google docs file you have and want to save. Because if you have a large number of files, or multiple accounts, choosing the wrong method will consume a lot of your precious time. Once you have the basic knowledge of what you intend to process, choose one of the following methods:
Methods for A Single Gmail Account
1. Save One Google Docs File to Desktop
2. Download multiple Google docs files to the system
3. Save all Google docs file with automated tool
Method for Multiple G Suite User Accounts
1. Download Google docs to computer from multiple G Suite accounts
3 Methods to Process Google Docs of a Single Gmail Account
There are 3 methods to save Google docs to a desktop. We will review them all in a consecutive manner.
I. Save One Google Docs File to the Desktop
This method saves one Google doc file at one time. The steps are as follows:
- Sign in to your Google account using the browser.
- Go to the application option and open Google Docs.
- Click and open any Google document from the list, or create a new one.
- Go to File, click on Download and select any format that you wish to save the document.
- The file will get saved on your computer. Double-click on it to open the saved doc file.
II. Download Multiple Google Docs Files to System
This method saves multiple Google docs files at once. The steps are as follows:
- Sign in to your Google account using the browser.
- Go to the application option and open Google Drive (All Google docs files are automatically saved in Google drive).
- You will find multiple Google docs files in your Google Drive account. You can even search for them.
- Now, select all the files that you wish to save to your desktop, right-click and choose the Download option.
- You can also download the entire folder at once as shown in the screenshot.
- Once you have clicked the Download button, Google will automatically compress the file.
- After preparation, the ZIP file is downloaded to your computer system.
- Extract the file on your desktop and open the Google docs file offline easily.
Now that all the emails are saved on your desktop, you can choose to work with them offline or move them to other cloud storage (like Google docs to OneDrive), whatever you wish.
III. Save All Google Docs File with Automated Tool
With this solution, you can save Google docs to a desktop from a single Gmail account. There is no limit to the number of docs files this method can download at once. So it saves both your time and effort considerably. These steps are as follows:
- Download and Install Gmail backup Tool on your computer system.
- Log into the tool with your Google account.
- Choose Documents in the Category of data to download.
- Set the email format and click ‘Apply filters’.
- Finally, click the Start button to start downloading Google docs to the desktop.
- The software will save Google docs to a desktop or other set location.
That’s it!! No need for manual labor. Simply log in and download all the Google docs files without any problems.
Method to Save Google Docs to Desktop (Multiple G Suite User Accounts)
There is only one way to do so. Use the Google Workspace Backup tool and easily save all Google docs files from multiple G Suite accounts simultaneously. It provides easy download options and gives you the freedom to choose a category, filter, and export format. You can also set your destination location to a desktop or any other storage and save the Google docs file instantly.
The software also allows you to backup contacts of Google accounts, archive G suite emails, as well as perform G Suite calendar backup. So you can use this tool for other needs as well.
Step by Step Working Process to save a Google Doc to Desktop
The steps to do so are as follows:
- Start the software and click the Backup button.
- Select the category option to take a backup of specific category data.
- Enter the Google workspace credentials and destination path.
- Finally, hit on the start button to save your data at desired location
Final Verdict
There are many methods to save Google documents to desktop. Use methods to use your requirements. In this article, we have presented 4 methods that can meet your needs no matter the circumstances. Leverage automated tools to save time and effort, such as opting for step-by-step manual methods to review a document in Google Docs. With this article, you will be able to fulfill your task regardless of the number of Google docs output you expect or the number of users accounts to download docs.