Backup, General, MS Outlook, Technology

How to Export Emails from Outlook.com to Outlook 2016? Complete Guide

Are you have issues using Outlook.com mailing clients online? Is there any trouble regarding the transfer of Outlook.com emails to Outlook 2010? Do you feel stuck over the process of configuration of Outlook.com to Outlook 2016? Here is the solution for all! Read the article below and learn how to export emails from Outlook.com to Outlook 2016/ 2013/ 2010.

Outlook.com, also known and searched as Outlook.live.com and OWA is the email web application that got raised at the start of 2012. It was the renaming of the Webmail client Hotmail.com that raised as the first free web emailing client.

The Outlook webmail application has many features for comfort mailing and provides great mail server management while comparing it to Gmail, Yahoo, and other mail clients.

In some areas, the network connectivity becomes so low that it becomes hard to work on the online email client. One query was found in a similar manner as shown below.

Query:

Hi, I’m an Outlook mail user. It was started and is on from the last five years and will be ahead for the next 10-15 years, I guess. From the past few months, it is being difficult to work with the OWA. The internet connectivity is very slow and the bandwidth does not help in connecting the mail client. I’m very much fed-up and need a solution to this. My friends told Outlook 2016 application would help me out. So can anyone help me providing the solution on how to export emails from Outlook.com to Outlook 2016 desktop application? I’m in a real mess, so please do help!!

Query 2: I want to transfer my Outlook.com emails to local hard. This will help me to use the emails in offline mode in Outlook 2010. I tried multiple configuration processes, but got stuck and failed in the midway. I need any particular solution, that can get all my emails from Outlook.com to computer hard drive. Please provide the complete set process so that I can easily get the job done without any hassle.

The best method to do so is to export Outlook.com and open this file in MS Outlook. We shall know multiple procedures to import emails from Outlook.com to desktop Outlook application in the coming sections.

How to Export Emails from Outlook.com to Outlook 2016/ 2010?

There are multiple procedures to transfer Outlook.com mail to Outlook 2010/ 2016. The process name is enlisted below:

1. Configure Outlook.com to Outlook 2010/ 2016
2. Export Outlook.com Emails to Outlook Data File
3. Add Outlook.live.com on Desktop Outlook Application

Each procedure is discussed in depth in the below sections. So read each and find the simplest to get your data offline.

Procedure 1: Configure Outlook.com to Outlook 2016

In this process, you will sync Outlook.live.com with the offline Outlook application. For this process, you need to have the Outlook application installed and configured on the premise system. The procedure to accomplish the task is displayed below.

The process to Export Emails from Outlook.com to Outlook 2016

• Launch MS Outlook 2016.
• Go to the File menu, click on the Info tab and select the Add Account option.

• An Add Account window opens. Click on the Manual setup or additional server types option. Then, click on the Next button to proceed.

• Now, choose for POP or IMAP radio button under Choose your Account Type section. Click on Next.

• In POP and IMAP account settings section, provide below details
  1. In User Information:
     1. Enter Your Name
     2. Enter your Email Address (Email ID).
  2. In Server Information:
     1. Select IMAP for Account Type.
     2. Enter outlook.office365.com beside the Incoming mail server.
     3. Enter smtp.office365.com beside the Outgoing mail server.
  3. In Login Information:
     1. Enter your Outlook.com username.
     2. Enter the OWA account password.
• Click on More Settings.
  1. Under Internet Email Settings
     • Move to Outgoing Server tab
       1. Check for My outgoing server (SMTP) requires authentication option.
       2. Select Use same settings as my Incoming mail server radio option.

• • • Then, move to Advanced tab
      1. In Server Port Numbers:
         1. Enter 993 beside the Incoming server (IMAP). Then, choose SSL encryption.
         2. Enter 587 beside the Outgoing server (SMTP). Choose the TLS encryption format.
    • Click on the OK button. This will close the active window.
• Then, click on the Next button. This will Start Testing the Configuration Settings.
• Once the testing is completed, click on Close option.
• Click on the Finish button to exit the window.
• Finally, restart Outlook 2016 application.

This will export emails from Outlook.com to Outlook 2016 application. But it has some limitations mentioned below.

Limitations of This Manual Method

It may take time if the number of emails in OWA is large in number. Usually, while performing the configuration process, you might get stuck at the testing configuration settings steps. This happens when there is an issue in the configuration steps performed before. Better be sure before you start the configuration settings test. The process is not lengthy, but can you make them wait for long if any step is done incorrectly. This option is not recommended for users who are not good at technical. You can go to the procedures given below.

Procedure 2: Export Outlook.com Emails to Outlook Data File

For this process, you need to install the Tool on your computer system. The application offers a simple and friendly UI to save all emails from Outlook.com to the hard drive. The utility well furnished and designed to save the OWA emails in multiple formats; PST, EML, MSG.

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Steps to Backup Outlook.com to Computer Hard Drive

• Launch the Software.
• Enter your Outlook.com account credentials to login and access the application. You can also, login with Live.com and Hotmail.com accounts.

• Check/ Uncheck the mail folders that are needed to be backed up on the local hard drive. By default, all folders are selected. Click on the Next button.

• Select the PST file format.
• Click on the Split PST option to divide the Output file into multiple equivalent files. You have the option to set the file size and range (MB or GB). The minimum size of the file must be 100 MB.

• Check the Mailbox items to download to the hard drive. For migration, you can select Emails, Contacts, Calendars, and Tasks to export.
• There is a date filter option for selective filtering of Emails, calendars, and tasks. You need to check the Date filter option and click on the Set filer option to apply a date filter for Outlook.com email backup.
• Click on the Browse option and select a location to save the Output file.

• Click on the Start button to export Outlook.com to Outlook Data File.

• After the process is completed, you can save the export report to know the ratio of data transferred along with details of data failed to export along with the reason for each failure.

You can import the resultant output file into Outlook 2016 with an inbuilt Import function. The above process easily export emails from Outlook.com to Outlook 2016/ 2013/ 2010. Now, move to the next way of transferring Outlook.com emails.

Procedure 3: Add Outlook.com Account on Outlook 2010/ 2016

In this process, the Outlook application installation is necessary. With Outlook 2010 or above version installed, perform the below process.

Steps to Add Outlook.com to Outlook 2010

1. Open Outlook application.
2. Click on the File menu and click on Add account option
3. A new window named Add account will open. Enter Name, Email Address, and Password
4. Click on Next to proceed. The configuration process starts. The password needs to be entered again for verification completion.

You successfully add Outlook.com to the desktop Outlook application. Now, you can access the OWA account on the local system in offline mode as well. Restart Outlook application and select the Profile Name (Outlook account Profile Name). Click OK to access the account in Outlook 2019/ 2016/ 2013/ 2010 or below version.

Wrapping It All Together!!

The article above illustrates the simple ways on how to export emails from Outlook.com to Outlook 2016/ 2013/ 2010. The methods discussed are easy to perform and require less effort as compared to other solutions. Go through the whole article and easy transfer Outlook.com emails to desktop Outlook application.