How to Export Webmail Contacts to Outlook? 2 Best Ways
Webmail services like Yahoo, Gmail, and Outlook.com are widely used for managing emails and contacts. However, if you’re migrating email platforms or want to switch your contacts to MS Outlook for better management, exporting contacts from your webmail service to Outlook is an essential skill. In this blog, we will cover the methods to export Webmail contacts to Outlook along with all webmail clients.
User Query: “I have all of my contacts saved in the address book in the Webmail but I need them in my desktop-based MS Outlook. I cannot figure out how to make this transition. Is there any easy way to export contacts from Webmail to Outlook?”
Reasons to Export Contacts from Webmail to Outlook
Here are few reasons to export contacts from webmail to Outlook:
- Keep all your contacts in one position for easy access and organization.
- Arrange your contacts into categories, groups or labels.
- Smoothly manage your individual and business contacts.
- You can access your contact files even when you are offline.
- View contact information locally on your device.
- Protect your contacts and data with Outlook security measures.
- Sync contacts across multiple devices (desktop, phone, tablet).
- Access your contacts wherever you are.
Read More: How to Export Outlook Contacts to Another Computer
This structure should give you a clear overview of the reasons for exporting contacts to Outlook!
Manual Method to Export Webmail Contacts to Outlook
To export contacts from webmail to Outlook manually, follow these general steps:
#Export Contacts from Webmail
- Log into your webmail account (e.g., Yahoo, Gmail).
- Locate your Contacts or Address Book.
- Choose for an option to Export or Download contacts.
- Next, you can export them in a CSV file format.
#Import Contacts into Outlook
- Start the Outlook.
- Then click the File tab and choose Open & Export.
- Select the Import/Export.
- Choose Import from another program or file and press the Next tab.
- Click on the Comma Separated Values and tick the Next.
- Browse and choose the CSV file you exported from webmail.
Follow the steps to map and import the contacts into your Outlook.
That’s it! Your webmail contacts should now be in Outlook.
Limitations of using Manual Method
There are few restrictions to the free method to convert webmail contacts to Outlook.
- Support Format: Few webmail services may export contacts in a format that Outlook does not completely support, resulting in data loss or incompatibility during the transfer process.
- Time-Wasting: If you have a Huge number of contacts, the procedure can become slow and tedious, especially if manual matching is required.
- Error-Prone: Incorrect field mapping or converting in the wrong format can result in data loss or import errors.
Expert Solution to Export Webmail Contacts to Outlook
Exporting contacts from webmail to Outlook using vCard to Outlook Importer Tool is an approach that allows you to transfer contact information from your webmail (such as Gmail, Yahoo, or others) into Microsoft Outlook, typically by using vCard files.
To protect yourself against any corruption, you need to take the help of a software. The application is a trusted application worldwide. This tool helps efficiently export Outlook contacts to Excel spreadsheet with all information.
To convert webmail contacts to Outlook using vCard Importer, follow below steps:
Step 1: Export your Webmail Contact Files to vCard (.vcf)
- Sign into a Webmail account (e.g., Gmail, Yahoo).
- Go to your Contacts or Address Book section.
- Locate the Export button and select to export contacts as vCard (.vcf) files.
- This will download your contacts in a .vcf format.
Step 2: Import vCard into Outlook
- Download and Open vCard Importer Tool.
- Click on Add File and select the vCard (.vcf) file you exported from your webmail.
- The tool will automatically map and display contacts.
- Choose the destination Outlook profile and click Import.
- Once the task is done, your contacts will be available in Outlook.
Done! You have successfully executed the task to convert Webmail contacts to Outlook. This method ensures efficient migration and can handle bulk contacts and multiple vCard files.
Conclusion
In this blog, we discussed the methods using which you can export Webmail contacts to Outlook. We mentioned the different kinds of webmail clients as well. You can follow any of the strategies according to your application i.e., Horde or Roundcube. The software that we mentioned here is one of the best tools available. It makes sure that none of your files get corrupted and your task is executed swiftly.