MS Outlook

How to Export Outlook Contacts to Excel Spreadsheet?

MS Outlook vs Excel Spreadsheet

Outlook is an email client for Windows & Mac computers. It is produced by Microsoft Corporation. Microsoft Outlook is an email client that allows you to receive, send, forward, and store emails, contacts, calendars, and more. You can even create signatures and use different fonts and colors when replying to emails.

On the other hand, Microsoft Excel is a computer software tool used to create sheet. A Excel sheet is a list of numbers or information. This information can be organized into rows and columns. Each/ every row represents a multiple file. Columns represent the type of information in the row.

Well, if you are a user facing such difficulties, then doubt no more because in this article, we have a guide on all the important things about how to export Outlook contacts into Excel. Let’s get started.

Therefore, convert Outlook contacts to Excel. In this article, we will suggest the best go-to methods to download the contact list of Outlook to Excel. Now, let’s dive into it.

Why Need to Export Contacts from Outlook to Excel?

There are several benefits of exporting the data of Outlook contacts to a spreadsheet. Therefore, before delving into the solution, let’s first understand the need to add the Excel contacts.

• Analysis of Contact Groups:- Excel is considered the standalone platform for analyzing a diverse range of data. Using the different features of Excel such as filters, data sorting, etc, users can easily extract the exact contact information.
• Merge Contacts:- Another reason to export Outlook contacts group to Excel is the need to merge similar contacts, email addresses, and more in one column or row. Moreover, it enables users to meticulously organize a curated list of contacts.
• More Flexibility:- Compared to the integrated features of Outlook, Excel spreadsheet offers more flexible features for formatting and layout. Hence, users can opt for any of the functionalities for their specific requirements.

Overall, these are the prime reasons for seeking methods to convert outlook contacts to Excel. Now, let’s move forward to closely understand the different approaches to adding the contact groups to a spreadsheet.

Top 3 Best Techniques to Export Outlook Contacts to Excel Spreadsheet

Three processes are described below, the first two are performed manually, the rest are automated.

Export Outlook Contact Group to Excel Using the Import/Export Wizard

Outlook has built-in tools to help you quickly save your contacts: it creates a digital address book that you can open in programs like Excel or Google Sheets, making it simply to share contacts file or import them to a new email service.

• Launch MS Outlook on your system.
• Move the cursor to File and then, Open & Export > Import/Export option.

• In the pop-up window of Import and Export Wizard, go to Export to a File and hit Next.

• Move to Comma Separated Values and move to the Next button.

• Now select the contacts you want to export and click Next to continue.

• Then select a location to save the converted file and click Next to transfer Outlook contacts to Excel spreadsheet.

• Now that your CSV file is saved in the location of your choice, right-click on it, select Open With, and select Excel from the list.

2. Export Outlook Contacts to Excel Spreadsheet with Copy and Paste

• First of all, open the Microsoft Outlook application on your computer.
• After that, click on the People View icon at the bottom of the left navigation pane.

• Then your Outlook address book will be displayed.

• Next, choose List function in the Current View drop-down list.

• After that, collapse all unnecessary contact fields.
• Copy all the contacts you need.
• Then, open the MS Excel application.
• Finally, paste all the copied contacts into Excel.

In a nutshell, users can exercise these steps to export Outlook contacts group to Excel. After downloading the contact list in CSV file format, users can easily move the file into Excel for quick data audit, filtering, and more. Unfortunately, these are unprecedented issues incorporated with manual solutions. Let’s move down to address them.

Why is a Manual Solution Not Considered?

• The step-by-step guidance of free solutions involves the chances of human error. For both professional and untrained eyes, exercising these steps can cause favorable challenges and even skipping any contact.
• Another factor behind not choosing a manual solution to transfer outlook contacts to excel spreadsheet due to time-consuming and repetitive process. Moreover, users need to implement the same method till the complete copy of the contact list is achieved in Excel format.
• The manual solution holds the potential risk of data loss. Moreover, the results of free methods often lead to errors and loss of the formatting of the structure. Due to these common disadvantages, this solution is not recommended for any professional.

Direct Solution to Export Outlook Contacts to Excel Spreadsheet

Earlier, we have unfolded the challenges that come with the manual solution. Here, we will provide the best go-to approach to export Outlook contacts group to excel. Use the PCVITA Outlook Contacts to vCard Export Tool, one of the supreme yet robust solutions to easily export contacts from Outlook to Excel. The prime functionalities of this tool include auto-detection of Outlook profile while preserving the integrity of data.

Using this proficient utility, users can export Outlook contact to Gmail and other platforms. Besides this, it allows users to preserve their contact information during the process of exporting data. Further, users can export contact lists from corrupted, password-protected, and even orphaned files. Now, let’s move to the next section for discovering the tool guidance of automated solutions.

 Quick Steps to Export Outlook Contacts into Excel

1. Download and run the automated tool on your machine.
2. Click on “File” and then, move to three dots for auto-detection of the file and press Add.
3. In the next window, choose the necessary contact folders.
4. Choose the Export option i.e. CSV.
5. Lastly, head to the Browse button to browse the path of the resultant file.
6. Hit on Export button to convert Outlook contacts to Excel.

Concluding Words

In summary, we have addressed two methods to export Outlook contacts to Excel spreadsheet. Since the manual guidance offers major limitations. Therefore, choosing the expert-suggested solution is considered the errorless and seamless way to transfer Outlook contacts to Excel spreadsheet. Most importantly, using the advanced software, users can preserve the structure and data integrity.

Also, check out the reasons why Outlook not downloading attachments.

Put Queries, Get Answers!

Q. How do I export Outlook distribution list/ contact groups to Excel?

Follow the curated step guidance to export Outlook contacts to Excel:

1. Launch the above-suggested automated utility on your system.
2. Select “File” > three dots to add the file.
3. In the next interface, choose the contact data for export.
4. From the Export options, click on the CSV file.
5. Now, Browse > Export.

Q. Can I copy the entire contact list to Excel?

Yes, using the aforementioned expert methods, users can errorless export Outlook contact group to Excel.

Q. How many times can I export contacts from Outlook to Excel while using this software?

Professionals can opt for the upgraded version of the tool to export contact information to Excel without any limitation.

Q2 Is it possible to export Outlook contacts for a specific date range to CSV?

Yes, you can export contacts from Outlook to Excel CSV format by using the message filter function to execution specific conversion based on date.