Email attachments play a vital role in every email client application, be it Outlook 365 or any other, especially when the data is in the form of images, videos, PDF files, or other items. Now many users remain confused over the task of exporting these attached files to their local storage. Keeping that in mind, we are going to describe a step-by-step tutorial on how to Download Attachments from Multiple Emails Outlook mailbox to local storage.
Now, saving every attached file to a desktop can be a tedious task, wasting a lot of time. So let’s analyze how to download attachments from Outlook in a short period.
Why Users Want to Save Attachments from Multiple Emails Outlook 365
There are multiple reasons why users want to save their attachment files from multiple emails, we have covered some of the most popular ones in the below mentioned points.
Saving attachment files from multiple emails allows users to keep their files in a more organized manner, hence allowing them to easily access or reference the required information easily, whenever they want.
Many users want to create a backup of their important attachment files in order to ensure that they have a local copy of all these files in unforeseen situations such as email server issues or accidental deletion.
Downloading attachment files on their local system allows users to access its information whenever they want in the offline mode, even when they have limited connectivity or don’t have access to the internet.
There are times when users have to collaborate on different document files with their colleagues, friends, etc. who don’t have access to the original emails, in such cases, saving attachments separately can help in better collaboration through any platform.
By downloading their attachment files, users can access them locally whenever they want without searching for them across emails each and every time.
Manually Download Attachments from Multiple Emails Outlook
So, for the case when you are getting an email containing multiple attachments, here is how you can download attachments from Outlook 365 to a single folder on your local storage:
Open your Outlook 365 mailbox.
Then, You will find a “Download All” option (link) around the attachments, which will export a zip file of the attached files. (You will find this ZIP file in the Downloads folder.)
Now click on File and then click Save Attachments option.
After that, under Save All Attachments, select the data items you desire to save.
Then, Tap on the Ctrl key and hold long to add or remove selective data items.
Then, Tap on the Shift key and hold long to choose multiple attachments in your list.
Finally, choose the desired folder to save the files >> Click OK.
Quick Solution to Save Attachments from Multiple Emails Outlook 365 (Recommended)
The above manual steps were to download multiple attachments from a single email in Outlook 365. If users have bulk emails and want to download attachments from multiple emails Outlook quickly, then as a safe and instant solution, Outlook Attachment Extractor is highly recommended.
The software to automatically download attachments from Outlook 365 reduces the manual task by 90% and takes the lead to save attachments from Outlook 365 without any hassle.
Working Steps of the Software
Here are the four simple steps to download attachments from Outlook 365.
First, download and install the software to Download Attachments from Multiple Emails Outlook
Then, select Auto-Locate Mac Outlook 2019/2016/Office 365 Profiles or Mac Outlook 2011 Identities option
After that, choose the destination location to save the resultant attachment files
Finally, click on the Export button to start the process to Download Attachments from Multiple Emails Outlook.
Here is the demo version of the software that provides you the facility to download the first 25 email attachments from your Outlook account.
Moreover, if you want to create a backup all your Outlook 365 data, then you can try PCVita Office 365 Backup this tool is capable to take backup of Outlook 365 entire data along with emails, contacts, calendars, and other data items in bulk. The tool provides the facility to save email messages into PST and EML file formats on your desktop.
Furthermore, you can restore the locally saved PST file to Outlook mailbox with the help of the Restore option provided by the O365 Backup & Restore software.
Why Opt Professional Tool to Download Attachments from Multiple Emails Outlook?
There are multiple exemplary features of the above-mentioned expert recommended tool that makes it an ideal choice for users to save attachments from multiple emails Outlook 365, let us discuss them in brief.
The tool allows users to extract the attachment files from all PST, OST, OLM, OLK, and BAK files on both Windows and Mac OS from the Outlook configured profile.
It is the best solution available to extract inline attachments, images, etc. from all Outlook folders including deleted and junk folders in an easy and secure way.
Users get various advanced features such as a Date Filter option, naming convention option, etc. that allow them to extract only selected data without any limitation on its size.
The software supports Outlook 2021 and all below versions which helps in maintaining the original folder hierarchy as well as saving the attachments in an organized manner.
Bottom Line
Users can use both manual steps as well as automated solutions to Download Attachments from Multiple Emails Outlook. But in situations where the user is unable to download attachments from Outlook 365 due to very huge data, we would recommend using the automated software as it will avoid the data loss fears and quickly export Outlook 365 attached files to your local storage.
Frequently Asked Questions
Q.1 Is it possible to save attachments from multiple emails Outlook 365?
Ans. Currently, the native capability of Outlook 365 does not allow mass downloading of attachments from multiple emails. Users have to open each email separately and download the attachment.
Q.2 Can I use PowerShell to download attachments from multiple emails Outlook?
Ans. Yes, in Outlook 365, PowerShell scripting can be used to automate the process of downloading attachments from multiple emails. You can use PowerShell to access your inbox, retrieve emails, and extract attachments.
Q.3 Can I download attachments from certain Outlook mailbox folders or categories?
Ans. Depending on the tool or script used, this may include options to filter emails based on folders, categories, or other criteria to selectively download attachments.
By Ashwani Tiwari
I am an Expert Technical Analyst, specialized in assisting users with complex technological challenges. Through my blogs and articles, I offer expert guidance to help tackle these technical issues effectively. My true passion lies in providing valuable insights and simplifying complicated technicalities, enhancing user understanding and confidence.
