G Suite

Cancel/ Delete Google Workspace Account – Step-By-Step

Onboarding and offboarding are the common day-to-day tasks in the organizations. In these processes, there is a need to manage the official accounts of the employees which becomes cumbersome for the IT Admin. It includes managing G Suite accounts and releasing required licenses. When the employees leave the organization then, as the reliable admin in the organization. You also need to make sure that the deletion of Google Workspace accounts is done without losing a bit of data. But How to Cancel or Delete Google Workspace account. In this write-up, we will guide you through the complete process.

Key Points You Should Know Before Remove/ Cancel Google Workspace Account

Are you about to delete your Google Workspace account? Here are some things you should know first.

1. Once the Google Workspace account gets deleted it cannot be restored.
2. Deleting a G Suite account will remove all of your data, including files, folders, and projects.
3. To delete a Google Workspace account, you need to have admin privileges.
4. Deleting your Google Workspace will not affect your productivity so far. They will remain maintained on the connected devices.
5. You should deactivate your Google Account before going to delete Gmail emails all at once.
6. Google Workspace provides a 14-day trial period. Which should be renewed for further usage.

How to Delete Google Workspace Account by Delete Option?

• Step 1. Log in to the Admin console.
• Step 2. Move to the Menu > Billing and then Subscriptions.
• Step 3. Click on your subscription then choose the More option and hit the Cancel Subscription.
• Step 4. Finalize a reason for canceling the subscription and then click Continue.
• Step 5. Tick the checkbox to confirm you read the information and want to continue.
• Step 6. Provide your email address and click Cancel My Subscription.
• Step 7.  Once the subscription has been removed successfully. Then go to the Menu > Account. Now move to the Account settings > Account management.
• Step 8. Click on the option of Delete Account.
• Step 9. Tick the Checkbox to confirm you read the information and want to continue.
• Step 10. Finally, Click on the Delete Account button to delete Google Workspace account.

Some Things to Consider While Cancel Google Workspace Account.

One must consider a few things before deleting the emails permanently.

1. Rename the User:

The account can be renamed and used again by another employee without the need to delete the emails/account. You can simply create an alias (nickname) for that user.

2. Transfer Ownership:

This is when you are looking to delete Google Workspace account entirely. In such a case, you can transfer the ownership of the account to other employees (someone replacing the employee who has this email account).

3. Suspend the Account:

If the account is not necessary for the time being, but you don’t know what to do with it at the moment, you can simply suspend the account for now. It will block the user’s access to the account temporarily.

4. Take a Backup Before Going to Delete Google Workspace Account 

Yes, it is possible to do so. Most G Suite users/admin prefers to keep a local copy of all the data before deleting them.

Since Google does not provide such a method, users often opt for professional tools like Google Workspace Backup Software. Because experts always suggest keeping a backup of your important data for future reference. This application takes backup of your G Suite account Contacts, Emails, Calendars, and Documents instantly without any hassle.

With this application, no file size limitation is associated with the utility. It is tested with 2TB of data. It saves several Google Workspace user account data instantly. After that, you can also save Gmail emails to hard drive. 

Conclusion

Onboarding and offboarding are the continuous process in organizations. Which includes managing and deletion of G Suite accounts. However, most of the admins find it difficult to delete Google Workspace accounts. Therefore, in this write-up, we have explained all the steps to delete a G Suite account in a detailed manner.

Frequently Asked Questions

Q1. What is the impact of deleting a Google Workspace account?

Ans – After deleting the Google Workspace account, you will not be able to access the data such as files, folders, and projects related to that account.

Q2. What Should I do before going to delete my G Suite account?

Ans – The most important thing before deleting a G Suite account is to take the backup of data. Which you can take using the above-mentioned tool with the below steps.

• Step 1. Download the tool. Choose the Source and Destination platforms as the G Suite and Outlook.
• Step 2. Select the items for backup and apply the Date filter. 
• Step 3. Complete and Validate the Source and Destination credentials.
• Step 4. Import all the users into the tool and finally hit the Start Backup button to start the process.

Q3. How Do I delete Google Workspace account?

Ans – Firstly, you need to cancel the subscription to the Google Workspace account and then delete the Google Workspace account.