Backup, MS Outlook

Configure Gmail to Outlook Express Using Simple Trick!

Tired of Google snooping around your emails or using Gmail for so long and finally deciding to ditch Gmail for Outlook? Well, if you are considering doing the same then, this is a step-by-step guide to configure Gmail to Outlook Express in the right way.

Gmail is a free web-based email client that provides lots of storage space on Google service. But considering the hacking and data loss issues, many organizations/users prefer a safe option by configuring a Gmail account in Outlook Express. There are many ways in which such configuration helps the organization, such as user can design their own messages and replies. However, the configuration of the Gmail account to Outlook Express doesn’t resolve a data security issue, for this users need to download their Gmail emails and then use them in Outlook Express for offline reading.

Solution
Users can simply configure Gmail to Outlook Express. For this, one needs to set up Gmail to allow downloading emails as POP or IMAP. The following are some techniques to configure Gmail emails to Outlook Express.

1. Exporting Gmail Database to Outlook Express

Over the years, your Gmail collects important information you do not want to lose. Hence, taking the backup of Gmail data always proves handy as we can retrieve the data from it at any data loss condition. The Gmail Backup software helps users in downloading Gmail emails in EML, PST, MBOX, and MSG file format so that, users can import the resultant EML into Outlook Express. Other than this one can simply use this tool to save Gmail emails to hard Drive. Below are the guidelines to accomplish this task:

Part A: Creating A Backup to Configure Gmail to Outlook Express

• First, download and install the software. To launch the tool, click on Start >> All Programs >> Software and then Enter the Gmail account credentials and click on the Login button.

• Choose the EML radio button in the Select E-mail Format section.

• Click on Apply Filters to apply customized filters. Now, select a destination location by pressing the hit Browse button for the resultant file and click OK.

• To begin the backup process, click the Start button to take the backup and configure Gmail to Outlook Express.

Read More: How to Download Gmail to MAC Mail Using Most Effective Ways 

The software will display the progress report of the backup. Once the backup procedure is completed, click on OK.

Part B: Importing EML to Outlook Express

1. Go to Start >> Programs >> Outlook Express 
2. Create a folder to store Gmail exported EML files.
   
3. In Windows Explorer Navigate to the location of saved EML files.
4. Select all resultant EML data files
5. Eventually, Drag and Drop all the EML files in the Outlook Express pane

Now, you are done with setting up Gmail in Outlook Express to send/ receive and retrieve Gmail messages.

2. Directly Add Gmail Account to Outlook Express

Execute the steps according to the Gmail protocol you are using:

A. Configure Gmail to Outlook Express Using IMAP

1. Open your Gmail account and click on Settings >> Settings >> Forwarding and POP/ IMAP.
2. In the IMAP Access section, select The Enable IMAP option. Click Save Changes.
3. Now, launch the Outlook Express application and select Tools >> Accounts. Click Add >> Mail.
4. Type your name under the Display name. Click Next.
5. Enter your complete Gmail email address (for instance: “example@gmail.com”) in the E-mail address section. Hit the Next button again.
6. Make sure that IMAP is selected in the “My incoming mail server is a __ server field”.
7. Enter “imap.gmail.com” in the Incoming mail (POP3 or IMAP) server section.
8. Type “smtp.gmail.com” under the Outgoing mail (SMTP) server. Click Next.
9. Enter your complete Gmail address under the Account name.
10. Type your Gmail password in the Password section. Click Next >> Finish.
11. Choose imap.gmail.com in the Internet Accounts wizard. Click on Properties >> Servers.
12. Now, make sure the My Server requires authentication option is enabled under Outgoing Mail Server.
13. Go to the Advanced menu and check the “This server requires a secure connection (SSL)” option for both.
14. Outgoing mail (SMTP) as well as Incoming mail (IMAP).
15. Enter “465” in the Outgoing server (SMTP). Click OK >> Close.
16. Choose Yes to download the complete list of Gmail folders into Outlook Express. Hit the OK button.

B. Configure Gmail to Outlook Express Using POP

• Open your Gmail account and click on Settings >> Settings.
• Click Forwarding and POP/IMAP tab and navigate to the POP Download section.
• Here, choose Enable POP for all mail / Enable POP for mail that arrives from now on.
• Hit the Save Changes button.
• Next, open Outlook Express and select Tools >> Accounts.
• Click Add >> Mail.
• Enter your name under the Display name.
• Click Next and type your Gmail address in the E-mail address section.
• Click Next.
• Make sure that POP3 is selected in “My incoming mail server is a __ server”.
• Enter “pop.gmail.com” in the Incoming mail (POP3, IMAP, or HTTP) server.
• Type “smtp.gmail.com” under the Outgoing mail (SMTP) server.
• Click Next.
• Enter your complete Gmail address in the Account name section.
• Type your Gmail password under Password.
• Click Next >> Finish.
• Now, highlight the recently created pop.gmail.com account.
• Click on Properties.
• Navigate to the Servers tab.
• Verify that the “My server requires authentication” option is checked in the Outgoing Mail Server.
• In the Advanced tab, make sure that the “This server requires a secure connection (SSL)” option is enabled under Outgoing mail (SMTP) as well as Incoming mail (POP3).
• Enter “465” under the Outgoing server (SMTP).
• If you have not changed the Incoming server (POP3) to “995” then, it will automatically, enter “995” there.
• Click OK >> Close.

After configuring your Gmail account in Outlook Express you can access all your Gmail databases from the Outlook Express email client.

Also Read: Use Quick Solutions to Transfer Gmail to Windows Live Mail

Conclusion

In this blog, we have shown you how to configure Gmail to Outlook Express application via different methods. Both methods are 100% working and help in the configuration process. It is recommended to execute the manual steps carefully to avoid data loss conditions and opt for any given solution based on current requirements. You can try the professional tool for free, which will export the first 100 emails into EML file format.